Switching from Excel to property management software

As a property manager or private investor, are you still working in Excel files? That works fine, but sometimes you feel it could be more organized. Especially if your portfolio is growing, or if you need to process information from several years.

You know you can switch to property management software, but isn't that a hassle and very expensive? Fortunately, it's not that much of a hassle. In fact, good property management software makes this very easy for you. We give the main reasons for switching from Excel to property management software.

What exactly is property software?

With property management software you manage your real estate in a central place and processes surrounding property management run automatically. This means that administration runs completely automatically. You no longer have to do everything yourself; the app takes care of it automatically. This applies, for example, to rent collection, fault handling and document management. In addition, important information is displayed in dashboards, so you can see at a glance how your property portfolio is doing.

Why switch from Excel to property management software?

There are several reasons to switch to a Loyddd Software. The most important:

More overview
Always up to date
Easy transition
Saves time and money
More overview

In property management software, you have a complete overview of the status of your properties, tenants and payments. In the current situation, amounts are in Excel, rental contracts and correspondence are in the mail or in folders. And are you not a private individual, but a management office? Then maintenance requests and malfunction reports are probably in another mailbox as well.

That old situation has worked for years, but it could be better. With property management software, all this information in all these different places is stored centrally in a powerful tool. This gives you an overview of your properties and your tenants at a glance.

Always up-to-date

When you put your information in software, you don't just have an overview, you have 100% up-to-date overview. All the info is always up-to-date. And that's handy in the real estate world. For example, you can see live which tenants have deposited their rent, instead of having to check all tenants or accounts every month.

You also have instant insight into malfunction reports and when the professional is coming by to fix things. All while you're not in the middle of that. In Vastgoed.app this works as follows: when a tenant reports a malfunction, he or she takes a picture and goes through a step-by-step plan. This allows the tenant to see whether he or she can solve the problem themselves, or whether a professional is needed.

Is it indeed a malfunction? Then the report including explanation and photo goes directly to the relevant expert. This prevents, for example, a report about a leak from being left unattended and the tenant from stopping paying after three months because nothing is being done about it. Tenants happy and you happy!

Easy transition

Creating your online environment is very easy. As a private investor, you'll have your entire portfolio converted in no time. You sit down one morning, and you are completely switched over.

Real estate management firms often deal with larger portfolios. That's why we have a switching service at Loydd Software. Then someone comes to your location and helps employees enter the data. Any questions are answered immediately, so that all employees are familiar with the property management software from the start. This can be done remotely, but preferably we come physically.

Saves time and money

Once you have put your portfolio in the property management software, the great saving of time and money can begin. The rest of the administration follows automatically from the data you entered that morning: from rent collection and malfunction handling to indexation.

You adjust information about a new tenant in the app and this is then immediately carried through to all other administrative processes. As a result, you don't have to make adjustments in three different places: one entry is enough. As a management office, you no longer have to convert invoices from Excel to pdf and send them manually to perhaps hundreds of tenants. This all goes automatically. That just saves an employee a whole day of converting and mailing.

Curious about what Loydd Software can do for you?